Medical Records: The Importance of Management and Storage

The importance of medical records can’t be stressed enough. While some people may not think much about what information and data are being s...

The importance of medical records can’t be stressed enough. While some people may not think much about what information and data are being stored in the medical records, it’s actually critical in the event of an emergency to ensure the best medical care can be provided immediately if needed. When medical records are managed correctly, they become an invaluable tool to keep you healthy, happy, and informed about your health status at all times during your life. If you want to learn more about managing and storing your medical records, see the following tips and guidelines to get started today! ###

Why records are important

That old chestnut about how you can’t manage what you don’t measure, is just as true in healthcare as it is in business. Although medical records are incredibly important, we’re not measuring our success with them like we should be. Fortunately, there are a lot of great technology solutions that can help us accomplish proper medical record management.

How to keep medical records safe

You may think there’s little value in keeping your old medical records. After all, if you don’t have any disease or condition that requires ongoing monitoring, who cares about previous tests? But it turns out there are many reasons to keep your files—not just for yourself but also to protect others. Here are five reasons why you should manage and store your medical records properly

How to organize your medical records

Important medical records are an essential part of keeping your family safe. No one wants to imagine an emergency situation that requires someone else to handle healthcare decisions, but it’s important to have some form of identification on hand that can help paramedics, doctors or first responders determine who you are and how best to treat your condition. Because medical ID necklaces are small, they don’t detract from your style while you’re out in public.

How to make copies of your files

Keep a copy of your most important files in your office, so that you can refer to them at any time. However, you should also make an extra backup on a portable drive that you keep in a safe place. You can carry it around with you or leave it at home if you think there’s too much risk associated with leaving it at work. If possible, use encryption software to keep your data safe; store your backup in two separate places; don’t lose sight of your drive!

Frequently asked questions about your medical records

You should be able to control who has access to your medical records, how they can access them, when they can access them, how long they can keep them, etc. This way you’ll never have a situation where a former doctor or employer has inappropriate access to confidential information. To find out what kind of information is being kept in your medical records, talk with an administrative staff member at your current healthcare facility or look at medical record release forms.

In conclusion...

Poorly managed medical records make it hard for doctors to keep track of how their patients are doing. Without up-to-date information, they are unable to accurately provide diagnoses or treatments. It's important that medical records be organized and stored securely, so you'll need to take some extra steps in order to guarantee a smooth management process. Medical record management is a practice that requires diligence, attention to detail, and thoroughness.