Digital Asset Management

How do you keep track of everything digital in your organization? How do you ensure that the digital assets you need are available at the ri...

How do you keep track of everything digital in your organization? How do you ensure that the digital assets you need are available at the right time and in the right format? 

If these questions sound familiar, it’s time to consider using digital asset management software. But before you start shopping around, use these 10 tips to make sure you know what to look for.

1) Log Everything

There are plenty of tools that you can use to help organize your digital content, but one of the most important things you need to remember is to log everything. 

While it may seem tedious and time-consuming, good documentation will help you find a file faster when needed. The 10 most useful tips for better digital asset management: 1) Track all metadata.

2) Use naming conventions. 3) Classify images into groups by purpose.

One of the most important tasks when you’re developing a successful digital asset management strategy is to get organized. To get started, create a designated area in your office that will serve as your storage space. 

This location should be easily accessible and have enough room to store the ever-expanding amount of content that can accumulate quickly without proper organization.

3) Use Folders

A great way to keep your assets organized is by adding more folders to your project folder. By creating sub-folders within the main folder, you can find and use content much easier. 

Be sure to label your sub-folders with keywords related to the content they will house so that when you're looking for a specific item, it'll be easier to find.

4) Make Tags Easy to Read

There are plenty of things to consider when figuring out how to store and manage your company's digital assets. For example, you have to decide what kinds of files to store (i.e., photography, videos, documents), which format works best (typically JPG or PNG), where they should live on your computer (or external hard drive), and how often you need them accessible.

5) Add Keywords

Do you manage digital assets like photos, videos, audio files, or documents in your everyday work? It's a pain to do this well. However, with the right best practices and tools it doesn't have to be difficult. Here are 10 tips for better digital asset management:

1) Know which type of organization you need: Finder-type organizing tools can help you find what you're looking for quickly and efficiently, but don't actually create anything from scratch.

6) Choose A Good Platform

The first and most important step in good digital asset management is choosing a platform. This decision has many implications, and will help decide the success of your project. Platforms vary from content distribution to data collection and online storage. 

Regardless of which you choose, keep these things in mind: 

1) Which platforms are your audience on? 

2) How big is your project? 

3) What type of media does it include? 

4) Who is involved with the production process?

7) Use Tagging Wisely

1. A lot of people think they need to tag every photo, but only tagging your most important images can save you time in the long run. 

2. With over 200,000 photos taken every minute, it's not always necessary to take more pictures just so you can capture a small detail. If a photo is worth taking at all, it should be considered worth taking well by making sure the photo is clear and in focus.

8) Pick The Right App For The Job

Too many companies are burdened with a variety of file types and can't determine what to do with them. They're not sure which platform they should be using and end up wasting time trying to figure it out. That's why it's important to know what you need your app to do so you can find the right one.

9) Automate Repetitive Tasks

An important step to saving time is automating repetitive tasks. The less time you spend on tasks that take up a lot of your time, the more time you can spend on more in-depth projects. A few tips to automatize a task are to set up an automated workflow, schedule automatic processes and back-up frequently.

10) Embrace Technology That Creates Time Savings

Because we're in the digital age, it's important to embrace technologies that allow you to create time savings. You can try using the following tools and tips: * * * 1. Storage automation: Use automatic uploads and cloud storage solutions to backup your assets automatically and free up your time. 2. Electronic signature technology: 

Send and track contracts through digital signature technology that saves time by making your work as simple as a click of a button. 3.